PhD Supervisory Committee

Every incoming graduate student is assigned a faculty member as his/her advisor. These assignments are made keeping in mind the research interests of the student and the workload of the faculty member. In the case of entering PhD students, the advisor is a member of the “offer sponsorship team,” which consists of one to three faculty. It is the student’s responsibility to formalize a supervisory relationship with a faculty member in his or her area of interest within one term. The advisor and any other sponsors are natural choices for this role, but other faculty may also be considered (if they are interested).

PhD Supervisory Committee

The PhD supervisory committee is responsible for guiding the student in planning research and preparing the thesis.  The committee must have at least three members. The membership may include faculty from other departments and other universities. With the approval of the Dean of Graduate Studies, the committee may also include qualified persons who are not faculty members. The majority of the committee must be from UBC. When persons from outside the University are proposed, a memo requesting approval should be sent to the Dean of Graduate Studies, with a justification and curriculum vitae of the person(s) nominated. It is expected that typically the RPE committee of a student will become the student’s supervisory committee.

Supervisor and Chair of the PhD Committee

The student is responsible for finding a supervisor by going through the RPE process. The supervisor is usually the Chair of the supervisory committee. Once a faculty member has agreed to be the supervisor, the student and the supervisor must sign the agreement form by December 1st in case of September entrants and by April 1st in case of January entrants

The Chair of the committee must be a full time faculty member of the Computer Science Department. The Chair of the supervisory committee is responsible to the Head of the Department for determining the composition of the supervisory committee, subject to the regulations of the Faculty of Graduate and Postdoctoral Studies. If the Chair leaves the University but the thesis is close to completion the Chair may, with the permission of the Dean of Graduate Studies, continue. In this case, a co-Chair who is a full member of the Faculty of Graduate and Postdoctoral Studies must be appointed.

Although the supervisory committee must be chaired by a full member of the Faculty of Graduate and Postdoctoral Studies, the committee may include individuals who are not full members. In particular, honorary faculty, adjunct faculty and off-campus professionals who are academically qualified to advise graduate students may be members of the committee if approved by the Dean of Graduate Studies. When a faculty member approaching retirement accepts an assignment as Chair or as research supervisor, the faculty member and the Head of the Department should ensure that provision is made for an alternate supervisor if or when the need arises.

Faculty of Graduate & PostDoctoctoral Studies: https://www.grad.ubc.ca/faculty-staff/policies-procedures/supervision-graduate-students-non-members-faculty-graduate

Supervisory Committee Members

The PhD supervisory committee is responsible for guiding the student in planning research and preparing the thesis. The committee must have at least three members. The membership may include faculty from other departments and other universities. With the approval of the Dean of Graduate Studies, the committee may also include qualified persons who are not faculty members. The majority of the committee must be from UBC. When persons from outside the University are proposed, a memo requesting approval should be sent to the Dean of Graduate Studies, with a justification and curriculum vitae of the person(s) nominated. It is expected that typically the RPE committee of a student will become the student’s supervisory committee.

The purpose of this committee is to provide constructive criticism and assessment of the student’s ideas as the program develops. The student is responsible for identifying at least two additional members of the faculty to serve on the committee. They are usually faculty members at least at the rank of Assistant Professor from the department in which the degree is to be taken. Other committee members such as senior instructors, honorary faculty, adjunct faculty, off campus professionals, and faculty members from other universities may be permitted.

The supervisory committee also decides the membership of the comprehensive examination committee. Faculty of Graduate and Postdoctoral Studies recommends that the committee meet at least once and preferably twice a year to monitor the student’s progress

Faculty of Graduate & PostDoctoctoral Studies: https://www.grad.ubc.ca/faculty-staff/policies-procedures/non-members-faculty-graduate-postdoctoral-studies-supervisory

Form:  Supervisory Form


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