General Information about the Appeal Procedure
1) Before submitting an appeal, carefully read the rules in the appropriate section (Part 2, 3, 4, or 5) below. This will help to determine your eligibility under department guidelines and policies.
2) Obtain permission to appeal from a Computer Science advisor, through the Advising webform.
- If you received a "missing prerequisite" letter and you are trying to appeal the letter, then you can begin by submitting a Request for Registration Assistance webform (at https://my.cs.ubc.ca/students/registration-assistance), taking care to include all relevant information for the advisor who will be assigned to your case. The advisor will prompt you to submit a formal appeal via an Appeals webform (https://my.cs.ubc.ca/students/appeals-request), but only if the advisor determines that a formal appeal is necessary and allowed.
- For all appeals other than those involving prerequisites or corequisites: Specify that you would like permission to appeal, state what you are appealing for, and present your justification (you can attach any necessary documentation). If you prefer, you can request an in-person appointment to discuss anything of a sensitive nature. Note that we may not have in-person appointments during busier times of the year, such as at the start of a term.
3) Complete the appeals webform after receiving the consent of a Computer Science advisor through an advising request.
- Note that the appeal decision will be made by a committee, and not by an individual. Your instructor does not have the ability to override department rules.
- If the appeal involves a missing prerequisite, your appeal must be submitted by the deadline indicated in the prerequisite letter that was e-mailed to you. An appeal can — and should — be submitted before the beginning of the term (i.e., before you even get a prerequisite letter) if you know that you do not have the listed prerequisite. The earlier, the better. If the appeals committee does not receive appropriate documentation in a timely manner, there may not be enough time to rule on your case before the add/drop deadline.
- Be aware that many appeals are not granted. Therefore, you must have a backup plan. It is not necessary to provide this backup plan to the appeals committee; but, you must have one. For example, if you need 3 elective credits to graduate and your appeal to get into that 3-credit course is unsuccessful, then you must register for a replacement course before the add/drop deadline to avoid a delay in your graduation. Similarly, if you have a student loan or scholarship, and you need to take a certain number of credits to continue to qualify for that loan or scholarship, then you'll need to choose another 3-credit course before the add/drop deadline. After the add/drop deadline, it’s too late.
- Be very careful not to misrepresent yourself in your appeal. The department and the university take misrepresentation seriously.
- Appeals cannot be based on your passion for Computer Science (e.g., extracurricular CS activities). While admirable, many students share the same passion.