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Ensure somebody has been assigned with event organizational ownership. They don't necessarily have to do anything other than ensure that everything necessary is done. |
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- Activities; if kids are coming, it might be worth explicitly assigning somebody to deal with kid-specific activities
- Reimbursing expenses
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| BBQs
Determine:
- How many people are coming (including kids), and whether they are vegan/vegetarian
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- Where to have it (the Spanish Banks is good)
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- Where to have it (the Spanish Banks is close; there are BBQ stations in Stanley Park)
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- Who can drive or needs a ride
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Tasks: Allocate to various people:
- Barbecue + fuel + cooking implements
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- I will bring some meat burgers / sausages for BBQ for m people
- I will bring condiments (cheese slices, ketchup, mayo, sliced tomatoes, sliced onions, etc.)
- I will bring some king of drinks for n people.
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- I will bring some kind of sla for n people
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- I will bring some kind of salad/slaw for n people
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- I will bring some munchies (potato chips, nachos & salsa, etc.)
- I will bring some kind of dessert for n people.
- I will bring some ice (and cooler)
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- I can give n people a ride to and/or from the site
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Other Stuff:
- We have some paper plates etc. in the lab. But I suggest trying to be more environmentally aware and each bring plates/forks/knives/cups from home for ourselves nevertheless.
- Have people bring coolers
- Blankets, games (frisbee, beach balls, cooler)
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> > | Budgeting: These were made up but seemed reasonable (PP-Consp = consumption (portions) per person, PP-Cost = cost per portion)
Item |
PP-Consp |
PP-Cost |
Notes |
BBQ |
Food |
1.6 |
Drinks |
1.2 |
$0.60 |
Condiments |
1 |
$0.20 |
Ketchup,mayo,relish |
BBQ |
Fuel |
$10.00 |
Salads |
1 |
$1.00 |
Desserts |
1 |
$1.00 |
Veggies |
1 |
$0.25 |
Tomatoes,onions |
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