Difference: Reimbursements (1 vs. 7)

Revision 72013-04-11 - LauraSelander

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Travel Reimbursements

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<		Attached are two forms for travel reimbursements: one for student reimbursements and one for faculty. Please fill in and bring with your receipts. Travel claims will be processed (sent to CS Finance for entering/signing/subsequently sent to UBC Finance) within no more than five work days.
>
>		The current forms for travel reimbursement are attached below - one for students and post-docs and one for faculty. Please submit the completed and signed forms with all original receipts and boarding passes to the Imager Group Assistant in X653. If your receipts are not in Canadian dollars, you may submit a copy of your credit card statement as proof of the currency conversion. If you do not wish to do this, the GA will have the accounting program perform the conversion.
 
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>		Please note the new per diem amounts, as of April 1, 2013: Breakfast - $14.00; Lunch - $16.00; Dinner - $30.00; Total = $60.00 per day (CAD); Amounts include GST and gratuities
 
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-- JulietOKeefe - 24 Jul 2008

Here is a version of the student reimbursement form that can be filled out and printed off.

-- KarynMoffatt - 05 Oct 2009

>
>		The mileage amount has also changed, as of April 1, 2013 from $.41/km to $.49/km
 

Non-travel Reimbursements

Line: 50 to 46
 
  1. Submit all associated receipts to Group Assistant
  2. If any receipts do not clearly indicate payment (i.e. eBay receipts that don't include any credit card information, or when an invoice is missing the associated till slip), then print and sign the Missing Receipt Form and submit that along with your receipts. You need only sign the form, not fill in any of the other fields.
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META FILEATTACHMENT attr="" comment="Travel reimbursement form for faculty" date="1216928007" name="Travelreimbursementformfaculty.pdf" path="Travel reimbursement form faculty.pdf" size="13903" user="jokeefe" version="1.1"
META FILEATTACHMENT attr="" comment="Travel reimbursement form for students" date="1254433453" name="Travelreimbursementform09.30.09update.pdf" path="Travel reimbursement form 09.30.09 update.pdf" size="35047" user="jokeefe" version="1.1"
META FILEATTACHMENT attr="" comment="Fillable version of the student travel reimbursement form" date="1254771634" name="Travelreimbursementform09.30.09update_fillable.pdf" path="Travelreimbursementform09.30.09update_fillable.pdf" size="36778" user="kmoffatt" version="1.1"
>
>

META FILEATTACHMENT attr="h" comment="Travel reimbursement form for faculty" date="1216928007" name="Travelreimbursementformfaculty.pdf" path="Travel reimbursement form faculty.pdf" size="13903" user="jokeefe" version="1.1"
META FILEATTACHMENT attr="h" comment="Travel reimbursement form for students" date="1254433453" name="Travelreimbursementform09.30.09update.pdf" path="Travel reimbursement form 09.30.09 update.pdf" size="35047" user="jokeefe" version="1.1"
META FILEATTACHMENT attr="h" comment="Fillable version of the student travel reimbursement form" date="1254771634" name="Travelreimbursementform09.30.09update_fillable.pdf" path="Travelreimbursementform09.30.09update_fillable.pdf" size="36778" user="kmoffatt" version="1.1"
 
META FILEATTACHMENT attr="" comment="Reimbursement form (non-travel) for students" date="1289420252" name="reqforreimbursmentstudent.doc" path="req for reimbursment student.doc" size="31744" user="nasarouf" version="1.1"
META FILEATTACHMENT attr="" comment="Provides assurance that you are not claiming the expense from any other source" date="1316649786" name="MissingReceiptForm.doc" path="Missing Receipt Form.doc" size="147456" user="atcheson" version="1.1"
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META FILEATTACHMENT attr="" comment="Current travel reimbursement form for students and post-docs" date="1365705170" name="travelform-PostDocsStudents.doc" path="travelform-PostDocs & Students.doc" size="38400" user="selander" version="1.1"
META FILEATTACHMENT attr="" comment="Current travel reimbursement form for faculty" date="1365705313" name="travelform-profs.doc" path="travelform-profs.doc" size="35840" user="selander" version="1.1"

Revision 62011-09-22 - BradAtcheson

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Travel Reimbursements

Attached are two forms for travel reimbursements: one for student reimbursements and one for faculty. Please fill in and bring with your receipts. Travel claims will be processed (sent to CS Finance for entering/signing/subsequently sent to UBC Finance) within no more than five work days.

Line: 22 to 22
 
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New non-travel reimbursement procedure

  1. Send email to your supervisor and the Imager group assistant using the following template: 
    Request for non-travel reimbursement

Name:           abc
Status:         [Student|Faculty|Staff]
Email:          abc@cs.ubc.ca
Student #:      12345678
Employee #:     1234567 (see your paycheque on www.msp.ubc.ca, accessible from on-campus locations only)
Supervisor:     xyz

Description of expenses: lab equipment

Receipts:

(1) item 1:  $  10.99
(2) item 2:  $ 200.00
(3) item 3:  $  49.25

Total:       $ 260.24
  2. Supervisor will reply to email with an account code
  3. Submit all associated receipts to Group Assistant
  4. If any receipts do not clearly indicate payment (i.e. eBay receipts that don't include any credit card information, or when an invoice is missing the associated till slip), then print and sign the Missing Receipt Form and submit that along with your receipts. You need only sign the form, not fill in any of the other fields.
 
META FILEATTACHMENT attr="" comment="Travel reimbursement form for faculty" date="1216928007" name="Travelreimbursementformfaculty.pdf" path="Travel reimbursement form faculty.pdf" size="13903" user="jokeefe" version="1.1"
META FILEATTACHMENT attr="" comment="Travel reimbursement form for students" date="1254433453" name="Travelreimbursementform09.30.09update.pdf" path="Travel reimbursement form 09.30.09 update.pdf" size="35047" user="jokeefe" version="1.1"
META FILEATTACHMENT attr="" comment="Fillable version of the student travel reimbursement form" date="1254771634" name="Travelreimbursementform09.30.09update_fillable.pdf" path="Travelreimbursementform09.30.09update_fillable.pdf" size="36778" user="kmoffatt" version="1.1"
META FILEATTACHMENT attr="" comment="Reimbursement form (non-travel) for students" date="1289420252" name="reqforreimbursmentstudent.doc" path="req for reimbursment student.doc" size="31744" user="nasarouf" version="1.1"
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META FILEATTACHMENT attr="" comment="Provides assurance that you are not claiming the expense from any other source" date="1316649786" name="MissingReceiptForm.doc" path="Missing Receipt Form.doc" size="147456" user="atcheson" version="1.1"

Revision 52010-11-10 - MushfiqurRouf

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Added:
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>

Travel Reimbursements

 Attached are two forms for travel reimbursements: one for student reimbursements and one for faculty. Please fill in and bring with your receipts. Travel claims will be processed (sent to CS Finance for entering/signing/subsequently sent to UBC Finance) within no more than five work days.
Line: 14 to 16
  -- KarynMoffatt - 05 Oct 2009
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>

Non-travel Reimbursements

Reimbursement form for non-travel expenses, for students (fillable):

 
META FILEATTACHMENT attr="" comment="Travel reimbursement form for faculty" date="1216928007" name="Travelreimbursementformfaculty.pdf" path="Travel reimbursement form faculty.pdf" size="13903" user="jokeefe" version="1.1"
META FILEATTACHMENT attr="" comment="Travel reimbursement form for students" date="1254433453" name="Travelreimbursementform09.30.09update.pdf" path="Travel reimbursement form 09.30.09 update.pdf" size="35047" user="jokeefe" version="1.1"
META FILEATTACHMENT attr="" comment="Fillable version of the student travel reimbursement form" date="1254771634" name="Travelreimbursementform09.30.09update_fillable.pdf" path="Travelreimbursementform09.30.09update_fillable.pdf" size="36778" user="kmoffatt" version="1.1"
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META FILEATTACHMENT attr="" comment="Reimbursement form (non-travel) for students" date="1289420252" name="reqforreimbursmentstudent.doc" path="req for reimbursment student.doc" size="31744" user="nasarouf" version="1.1"

Revision 42009-10-05 - KarynMoffatt

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 Attached are two forms for travel reimbursements: one for student reimbursements and one for faculty. Please fill in and bring with your receipts. Travel claims will be processed (sent to CS Finance for entering/signing/subsequently sent to UBC Finance) within no more than five work days.
Line: 10 to 10
  Here is a version of the student reimbursement form that can be filled out and printed off.
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-- KarynMoffatt - 20 Apr 2009

>
>
 
Added:
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>		-- KarynMoffatt - 05 Oct 2009
 
META FILEATTACHMENT attr="" comment="Travel reimbursement form for faculty" date="1216928007" name="Travelreimbursementformfaculty.pdf" path="Travel reimbursement form faculty.pdf" size="13903" user="jokeefe" version="1.1"
Deleted:
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META FILEATTACHMENT attr="" comment="Fillable version of the student travel form" date="1240256207" name="travelreimbursementsform_fillableform.pdf" path="travelreimbursementsform_fillableform.pdf" size="53561" user="kmoffatt" version="1.1"
 
META FILEATTACHMENT attr="" comment="Travel reimbursement form for students" date="1254433453" name="Travelreimbursementform09.30.09update.pdf" path="Travel reimbursement form 09.30.09 update.pdf" size="35047" user="jokeefe" version="1.1"
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META FILEATTACHMENT attr="" comment="Fillable version of the student travel reimbursement form" date="1254771634" name="Travelreimbursementform09.30.09update_fillable.pdf" path="Travelreimbursementform09.30.09update_fillable.pdf" size="36778" user="kmoffatt" version="1.1"

Revision 32009-10-01 - JulietOKeefe

Line: 1 to 1
 Attached are two forms for travel reimbursements: one for student reimbursements and one for faculty. Please fill in and bring with your receipts. Travel claims will be processed (sent to CS Finance for entering/signing/subsequently sent to UBC Finance) within no more than five work days.
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Line: 14 to 14
  -- KarynMoffatt - 20 Apr 2009
Changed:
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META FILEATTACHMENT attr="" comment="Travel reimbursement form for students" date="1216927871" name="Travelreimbursementform.pdf" path="Travel reimbursement form.pdf" size="14109" user="jokeefe" version="1.1"
>
>
 
META FILEATTACHMENT attr="" comment="Travel reimbursement form for faculty" date="1216928007" name="Travelreimbursementformfaculty.pdf" path="Travel reimbursement form faculty.pdf" size="13903" user="jokeefe" version="1.1"
META FILEATTACHMENT attr="" comment="Fillable version of the student travel form" date="1240256207" name="travelreimbursementsform_fillableform.pdf" path="travelreimbursementsform_fillableform.pdf" size="53561" user="kmoffatt" version="1.1"
Added:
>
>
META FILEATTACHMENT attr="" comment="Travel reimbursement form for students" date="1254433453" name="Travelreimbursementform09.30.09update.pdf" path="Travel reimbursement form 09.30.09 update.pdf" size="35047" user="jokeefe" version="1.1"

Revision 22009-04-20 - KarynMoffatt

Line: 1 to 1
 Attached are two forms for travel reimbursements: one for student reimbursements and one for faculty. Please fill in and bring with your receipts. Travel claims will be processed (sent to CS Finance for entering/signing/subsequently sent to UBC Finance) within no more than five work days.
Line: 8 to 8
  -- JulietOKeefe - 24 Jul 2008
Added:
>
>		Here is a version of the student reimbursement form that can be filled out and printed off.

-- KarynMoffatt - 20 Apr 2009

 
META FILEATTACHMENT attr="" comment="Travel reimbursement form for students" date="1216927871" name="Travelreimbursementform.pdf" path="Travel reimbursement form.pdf" size="14109" user="jokeefe" version="1.1"
META FILEATTACHMENT attr="" comment="Travel reimbursement form for faculty" date="1216928007" name="Travelreimbursementformfaculty.pdf" path="Travel reimbursement form faculty.pdf" size="13903" user="jokeefe" version="1.1"
Added:
>
>
META FILEATTACHMENT attr="" comment="Fillable version of the student travel form" date="1240256207" name="travelreimbursementsform_fillableform.pdf" path="travelreimbursementsform_fillableform.pdf" size="53561" user="kmoffatt" version="1.1"

Revision 12008-07-24 - JulietOKeefe

Line: 1 to 1
Added:
>
>		Attached are two forms for travel reimbursements: one for student reimbursements and one for faculty. Please fill in and bring with your receipts. Travel claims will be processed (sent to CS Finance for entering/signing/subsequently sent to UBC Finance) within no more than five work days.

-- JulietOKeefe - 24 Jul 2008

META FILEATTACHMENT attr="" comment="Travel reimbursement form for students" date="1216927871" name="Travelreimbursementform.pdf" path="Travel reimbursement form.pdf" size="14109" user="jokeefe" version="1.1"
META FILEATTACHMENT attr="" comment="Travel reimbursement form for faculty" date="1216928007" name="Travelreimbursementformfaculty.pdf" path="Travel reimbursement form faculty.pdf" size="13903" user="jokeefe" version="1.1"
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