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-- JamesGregson - 29 Jan 2013
Czarship Duties |
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Czar of Czars
- Maintain current list of Czarships and Czars
- Work with faculty to fill Czarships left vacant by leaving students
- Periodically review list of Czarships and cull those that are no longer necessary
Demonstration Planning and Scheduling
HCI |
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Graphics
- Maintain list of demo sub-czars for each group
- Contact faculty once per year to confim that sub-czar list is up to date
- Update demo log at https://bugs.cs.ubc.ca/cgi-bin/twiki/view/Imager/LabDemos
- When demos are scheduled:
- Liaise with the organiser and confirm that rooms and times have been scheduled appropriately
- Inform sub-czars of upcoming demo slot and request list of students available to demo
- Draw up demo schedule
- If necessary, escort guest(s) between labs
- Ensure demo sessions do not run under/over-time
- Each sub-czars is responsible for soliciting demos from his/her group
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| | Faculty Liaison |
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| | Make sure job-person matches get updated a few times a year as people join/leave the group.
Linux Admin |
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< | Contact point for helpdesk-administered Linux workstation issues.
Participate in weekly imager-tech meeting.
Has sudo access for emergencies. |
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Contact point for helpdesk-administered Linux workstation issues. Participate in weekly imager-tech meeting. Has sudo access for emergencies. |
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Macintosh Admin |
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Windows Admin |
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| | Contact point for Windows workstation issues. This includes staff-supported as well as self-administered machines.
Has admin access to staff-supported Windows machines, for use in urgent cases only.
Licensing |
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Video editing and recording |
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Lab Infrastructure
Cleaning/Organization (x660) |
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Cleaning/Organization (X508) |
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| | Nag labmates to keep lab presentable; ongoing and in charge of periodic specific cleanups (e.g. once a term, before a special event, etc.)
Cleaning/Organization (SSL) |
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Espresso/Milk |
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- Purchase milk and espresso/tea for the Imager coffee pool as needed
- Submit receipts to the Accounting Czar
- Maintain cleaning supplies and periodically clean the Imager coffee machine
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> | Detailed duties:
- Keep an eye on the coffee machine to make sure it’s running smoothly
- If it breaks, it’s up to you to troubleshoot or negotiate with the lab to buy a new one. This one was introduced ~2012ish.
- Monitor coffee bean levels.
- Beans are stored next to the machine.
- If the bean level gets low, notify the Pop Pool czar and, if necessary, pick up a bag
- Keep your receipts; you will be reimbursed from the Pop Pool for any purchases.
- Try to purchase coffee cost-effectively. We try to buy coffee from Costco on the big pop pool shopping trips, but the campus Starbucks will work in a pinch. If you’d like to pick a specific coffee, just make sure that the price of a cup ($0.35, I believe) is higher than the cost to actually make that cup.
- Monitor milk levels and replace as needed.
- Milk is stored in the fridge, please label it with a sharpie as “Lab” or “Pop Pool”
- Pick up milk as needed. Most grocery stores will be cost effective enough.
- Keep your receipts; you will be reimbursed from the Pop Pool for any purchases.
- You may need to adjust the size of the milk depending on how many people are using it.
- Monitor tea levels (similar to milk, except not stored in the fridge
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- Other coffee/amenities, like sugar, fall in under the coffee+milk czar
- You are the liaison to the coffee machine. Learn how the milk steamer works. Paste funny coffee-related pictures around the machine. Help others if they have trouble. Etc.
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> | A previous study shows that 1 pound (0.453 g) of beans can serve approximately 40 coffees. Considering the price for a cup as $0.35, we have 40 x 0.35 = $14 as the maximum value for 1 pound of coffee to be purchased without creating a budget deficit. For instance, 1 pound of coffee at Starbucks costs $17.95, which is above this threshold. Coffee purchased at CostCo or SaveOnFoods are cheaper. |
| | Accounting:
- Collect bubble sheets for pop/coffee pool
- Maintain balances owing (update balances from bubble sheets and take payments)
- Regularly send out collection notices to collect outstanding funds
- Reimburse the Espresso/Milk Czar and Pop/Food Shopping Czar for supplies purchased for the pools
Pop/Food Shopping |
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Printer and Paper Supplies
- Ensure there is always enough paper in the printer room. Boxes of paper can be obtained from ICCS 212.
- Ensure printer is always functioning; contact help as needed.
Meetings
AMoRe
- Find speakers for every week.
- Get title/topic/abstract information before the presentation, and send out emails to the mailing list.
- Update the AMoRe website (http://www.cs.ubc.ca/labs/imager/Meetings/amore.html)
- Update the calendar visible on the website.
- Book the room - usually many months are booked at a time.
MUX
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- Update and maintain the IMAGER website
- Maintain and fix items specified in the Imager Web : Status & To-Do list
pubs
- Update the IMAGER publication list (both papers and theses).
- Responsible for updating the IMAGER publication page linked to the departmental page.
- Remind the group to update their own publication list in the IMAGER space and send the new addition link to imager-web@csDELETEthisTEXT.ubc.ca.
Social Functions
HCI
- Organizing the annual parties (summer beach, often winter event too)
Graphics
- Organizing annual parties
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