Tenure and Promotion Information

Due to concerns about ensuring accuracy of information about this highly sensitive issue, only information that's gathered from official UBC sources (e.g., the Faculty Association, or Faculty Relations), or approved by the head should be posted here. Some of this external information has been cached in the Faculty Affairs Committee web space to ensure that it will not inadvertantly be lost, and also that it can be read by people not using Windows. If you know of other good sources of information, please add them.

Timelines

Procedures

The official UBC CV and Publication Record

The official UBC CV and Publication Record are important parts of the promotion and tenure package. Here are some useful resources on that topic:

• Official UBC templates (on UBC / Human Resources / Forms / CV): http://www.hr.ubc.ca/files/faculty_relations/ms_word_files/newcv6_0.doc

(LaTeX versions of this template seem to exist, perhaps someone can post a link to one here.)

• Annotated UBC templates as used by the Faculty of Applied Science (on UBC Faculty of Applied Science / Faculty-staff > ARPT > Career advancement): http://www.apsc.ubc.ca/faculty-staff/ARPT/CVtemplate0708.doc

(According to Anne, the Faculty of Science will likely produce their own version of this annotated UBC CV template, but until this is available, it is probably useful to look at the Applied Science template.)

• Guide to Promotion and Tenure Procedures at UBC: http://www.hr.ubc.ca/files/faculty_relations/pdf_files/sacguide0708.pdf (see Section 2 for guidelines related to the CV and Publication Record)

Additional general information:

• As per the "Guide to Promotion and Tenure Procedures", the notes on "Areas of Special Interest and Accomplishment" (Sections 8a and 9a) should not exceed 150 words. It appears that additional information can be given in the (separate) research and teaching statements.

• An explanation of research directions and philosophy should be provided in the separate research statement, not in Section 13 of the CV.

• A brief statement describing the publication forums and their quality should be given at the beginning of the publication record. This is also a good place for any notes regarding conventions on the order of authorship; as per the "Guide to Promotion and Tenure Procedures", Section 2.3.8, it is recommended to include such notes.

• Sections 2.3.8-10 of the "Guide to Promotion and Tenure Procedures" contain information on how the entries of the Publication Record should be structured and marked up. These sections are excerpted below for convenience.

• As per the templates listed above, the publication record no longer includes a table with summary statistics from the various sections.

(Anyone who has additional generic information, e.g., from feedback they received during their P&T process, should add this here.)

Sections 2.3.8-10 of the "Guide to Promotion and Tenure Procedures"

2.3.8

Publications should be listed in the standard bibliographical form (with first and last page indicated and the order of authorship clear). Conventions on the order of authorship vary widely and it is helpful to SAC to be informed of the convention in use. Those publications that the candidate considers to be of primary importance are to be marked with an asterisk. The candidate's work in refereed publications should be identified with an “R” in the left-hand margin beside the bibliographical entry, or through a separate listing.

2.3.9

Where there is multiple authorship of papers or books, it would be helpful to make the precise role of the candidate clear. The candidate might include a statement of "policy on authorship" in the CV that indicates the significance of first author, last author, etc., or might specify the contribution made to each publication. Alternatively, the head’s letter might contain this information.

2.3.10

For co-authored papers, it is helpful to have a code that indicates the status and role of other authors, e.g., which co-authors are a candidate’s own former supervisors or current or former graduate students or postdoctoral fellows.

Long Confusing Documents:

• The official university guidelines can be found at http://www.facultyassociation.ubc.ca/agreements/ca4.htm

• Unofficial guides from HR and/or the faculty association can be found at http://www.facultyassociation.ubc.ca/promotion&tenure.htm

Joint Appointment information

• Faculty Relations best practices