Difference: TenureAndPromotion (6 vs. 7)

Revision 72012-06-17 - MichielVanDePanne

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 Tenure and Promotion Information 

Due to concerns about ensuring accuracy of information about this highly sensitive issue, only information that's gathered from official UBC sources (e.g., the Faculty Association, or Faculty Relations), or approved by the head should be posted here.  Some of this external information has been cached in the Faculty Affairs Committee web space to ensure that it will not inadvertantly be lost, and also that it can be read by people not using Windows.  If you know of other good sources of information, please add them.
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+ Timelines
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+ Promotion & Tenure (P&T) Timeline for 2012:
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+June: 
 mini-committee (MC) composition finalized
 
June, July, August:   
 draft materials to MC
  feedback from MC
  candidate suggests 7 letter writer names to head@cs and ah-fac@cs
  MC proposes letter writers, independent of candidate's list
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+ Procedures
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+Aug 22
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+ The official UBC CV and Publication Record
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+ MC produces merged list of names (and backups) to propose to the standing ctte when it meets (Aug 22)
  revised materials from candidate, ready for standing ctte (Aug 22)
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+The official UBC CV and Publication Record are important parts of the promotion and tenure package. 
Here are some useful resources on that topic:
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+Aug 23,24   
 Materials copied for distribution (or will move online?)
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+ Official UBC templates (on UBC / Human Resources / Forms / CV): http://www.hr.ubc.ca/files/faculty_relations/ms_word_files/newcv6_0.doc
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+Aug 27 - Sept 10	 
 Standing committee meetings:  referee selection + feedback on materials
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+ LaTeX CV style for UBC: cs-cv.tex. This was written by Kevin Leyton-Brown, based on a much older LaTeX 2.09 template that I got from Valerie McRae. To edit it, replace double tildes with the required field. It also uses a package to allow tables to wrap gracefully, useful for those long grant and student lists.
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+Sept 15 
 final materials with corrections due;  we can encourage earlier submission, but not require it
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+ Annotated UBC templates as used by the Faculty of Applied Science (on UBC Faculty of Applied Science / Faculty-staff > ARPT > Career advancement): http://www.apsc.ubc.ca/faculty-staff/ARPT/CVtemplate0708.doc
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+ Mini Committees
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+	(According to Anne, the Faculty of Science will likely produce their own version 
of this annotated UBC CV template, but until this is available, it is probably 
useful to look at the Applied Science template.)
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+The candidate provides the head with 2--4 names of faculty they wish to see on their mini-committee, as well as any names they would prefer to avoid.	These will be used by the head in selecting the mini committee, with the help of the associate head for faculty affairs. The provided names are guidelines rather than hard constraints because faculty leaves-of-absence, multiple promotion cases,
and other constraints may also exist.
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+ Guide to Promotion and Tenure Procedures at UBC: http://www.hr.ubc.ca/files/faculty_relations/pdf_files/sacguide0708.pdf (see Section 2 for guidelines related to the CV and Publication Record)
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+All mini-committees should strive to help each candidate prepare the best possible case. In that
way, no one candidate is disadvantaged.
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+ Provide guidance and feedback to the candidate on their materials: 
 CV
  Teaching statement
 See also Professor of Teaching guidelines.
  Research statement (except for instructor track)
  Selected papers (selected teaching materials for instructor track)
 
  Develop a proposal for the external letter writers for discussion and approval by the standing committee.
  Digest and summarize the external letters, the teaching committee report and the candidates’ materials for the standing committee.
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+Additional general information:
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+ Selection of external letter writers
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+ As per the "Guide to Promotion and Tenure Procedures", the notes on "Areas of Special Interest and Accomplishment" (Sections 8a and 9a) should not exceed 150 words. It appears that additional information can be given in the (separate) research and teaching statements.
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+See the following: MiniCommitteeDuties.pdf
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+ An explanation of research directions and philosophy should be provided in the separate research statement, not in Section 13 of the CV.
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+ CV preparation update (Feb 27 2012)
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+ A brief statement describing the publication forums and their quality should be given at the beginning of the publication record. This is also a good place for any notes regarding conventions on the order of authorship; as per the "Guide to Promotion and Tenure Procedures", Section 2.3.8, it is recommended to include such notes.
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+Susan Boyd, Chair of the Senior Appointments Committee (SAC), has asked that the following information be passed on to Deans and Department Heads. Please note for future promotion/tenure cases.
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+ Sections 2.3.8-10 of the "Guide to Promotion and Tenure Procedures" contain information on how the entries of the Publication Record should be structured and marked up. These sections are excerpted below for convenience.
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+ According to the CV preparation guidelines in the SAC Guide, candidates are to keep their narrative comments regarding their "Special Interests and Accomplishments" in the areas of "Teaching" and "Scholarly and Professional Activities" to a maximum of 150 words. However, in several recent cases, candidates are including in their CV's several pages of narrative on their special accomplishments in teaching, research and scholarly and professional activities. Please caution candidates to restrict their narrative. In addition, copies of course outlines are not required.
  The SAC committee has requested the below in regards to what they require for a tenure case for Senior Instructors:

‘With both Senior Instructor files that SAC voted on last meeting, the “teaching dossier” was too long. It included 100-200 pages of more or less raw information on what is taught, detailed student comments, etc. Much of this would presumably be valuable for the departmental review and for the referees, but SAC does not require all the raw data. [The analogy is that for files in the scholarship stream, SAC does not see publications or syllabi, and instead only relies on the referee letters as well as the Head and Dean letters to review the merits of the contributions].

Instead, SAC prefers to see summaries provided of student evaluations, with sufficient detail to compare to departmental norms etc. SAC does want to see the peer reviews of teaching, however. And if the candidate provides a narrative of their teaching contributions and contributions to educational leadership, that too would be useful.’
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+ As per the templates listed above, the publication record no longer includes a table with summary statistics from the various sections.
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+ UBC documents
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+(Anyone who has additional generic information, e.g., from feedback they received during their 
P&T process, should add this here.)

 Sections 2.3.8-10 of the "Guide to Promotion and Tenure Procedures" 

 2.3.8 
 Publications should be listed in the standard bibliographical form (with first and last page indicated and the order of authorship clear). Conventions on the order of authorship vary widely and it is helpful to SAC to be informed of the convention in use. Those publications that the candidate considers to be of primary importance are to be marked with an asterisk. The candidate's work in refereed publications should be identified with an “R” in the left-hand margin beside the bibliographical entry, or through a separate listing.

 2.3.9 
Where there is multiple authorship of papers or books, it would be helpful to make the precise role of the candidate clear. The candidate might include a statement of "policy on authorship" in the CV that indicates the significance of first author, last author, etc., or might specify the contribution made to each publication. Alternatively, the head’s letter might contain this information.

 2.3.10 
For co-authored papers, it is helpful to have a code that indicates the status and role of other authors, e.g., which co-authors are a candidate’s own former supervisors or current or former graduate students or postdoctoral fellows.

 Long Confusing Documents: 
 

 The official university guidelines can be found at http://www.facultyassociation.ubc.ca/agreements/ca4.htm
 
 

 Unofficial guides from HR and/or the faculty association can be found at http://www.facultyassociation.ubc.ca/promotiontenure.php
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+ Tenure, Promotion, and Reappointment for Faculty Members web page, with a number of other useful links
  Joint Appointment information 
 
 Faculty Relations best practices
  Faculty Relations best practices
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  META FILEATTACHMENT 
 attr="" comment="LaTeX CV style for UBC" date="1219815267" name="cs-cv.tex" path="cs-cv.tex" size="9867" user="kevinlb" version="1.2"
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+ attr="" comment="LaTeX CV style for UBC" date="1219815267" name="cs-cv.tex" path="cs-cv.tex" size="9867" user="kevinlb" version="1.2"
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+ META FILEATTACHMENT 
 attr="" comment="Mini Committee Duties" date="1339892762" name="MiniCommitteeDuties.pdf" path="MiniCommitteeDuties.pdf" size="22551" user="van" version="1.1"
- META FILEATTACHMENT
+ attr="" comment="Mini Committee Duties" date="1339892762" name="MiniCommitteeDuties.pdf" path="MiniCommitteeDuties.pdf" size="22551" user="van" version="1.1"

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