Grad Travel Awards

FOGS TRAVEL AWARDS: After the trip, the student fills in their overall travel expenses on the "Grad Student Travel Fund" form (see: http://www.grad.ubc.ca/forms/index.asp?formID=SAW)

The student submits the form along with *proof of presentation with all original travel receipts to their supervisor's Group Assistant. To keep things simple, I always recommend that the student follow the "UBC Faculty Supervisor Reimbursement" option on the form: the students submits all of their original receipts to me and Finance reimburses him/her fully (less any advances). Then I send copies of the student's entire travel claim to FOGS along with the signed award application form. FOGS then credits the supervisor's account.

(If the student wants to be directly reimbursed from FOGS, he/she must follow a different procedure stipulated on the application form. In either case, the student should see a GA).

ICICS TRAVEL AWARDS: After the trip, the student submits all of his/her original receipts along with *proof of presentation to their supervisor's Group Assistant. The GA processes the travel claim and forwards copies of it in its entirety to Gale Ross in the ICICS office. Gale does an internal account transfer crediting the faculty account. She contacts the GA personally if there's any question about eligibility.

* Proof of presentation = the conference program (or agenda) with the listed paper.

Original information from Holly Kwan, 8 April 2005

-- RachelPottinger - 11 Apr 2005